Vacation Usage

Time Reporting

Vacation Request Form

All requests for vacation shall be submitted in writing (sample form attached) and employees shall schedule their vacation with prior approval of the immediate supervisor.

Minimum Vacation Request Allowable

The minimum time period for which vacation may be requested shall be in 1/4 hour increments (15 minutes).

Maximum Vacation Request Allowable

Refer to appropriate employee agreement/handbook to determine if there is a maximum limitation placed on allowable vacation.

10 and 11 Month Classified Employees

For detail on scheduling vacations for 10 and 11 month classified employees, see Human Resources Instructions Manual Guideline PA 6120.

Timesheet Entry

Once the vacation request form has been completed by the employee and supervisor, the original copy should be immediately forwarded to the timekeeper. The timekeeper should enter the hours on the monthly timesheet under the appropriate earnings code (170). Vacation taken in 1/4 hour increments (15 minutes) shall be entered as .25 on the timesheets.

 

Vacation Request Form (Sample)


This form must be completed in advance to request vacation. It may also be used to cancel a previous vacation request. Employees should understand that their vacation entitlement must be sufficient to cover the requested vacation time. If it is not, a "Request To Use Vacation Prior To Accrual" form must be submitted. (refer to Human Resources Instructions Manual Guideline PA 6022 for more detail on taking vacation prior to accrual).

Employee Name:______________     Location:__________________

VACATION REQUESTED:

From__________     Thru__________ Number of Days/Hours______________

Month-Day-Year        Month-Day-Year

From__________     Thru__________ Number of Days/Hours______________

Month-Day-Year        Month-Day-Year

Does this request cancel or change a previous request? ______     If yes, what were the previous dates? _____

______________________    ________        _________________________  ________

Employee Signature                   Date           Manager/Supervisor Signature        Date  

92108