Letter of Reprimand

SAMPLE
WRITTEN REPRIMAND

 

November 21, 20___

TO:

 

FROM: (Supervisor or Manager)

RE: WRITTEN REPRIMAND

(Start out by stating in a brief and concise manner those events that have led up to the written reprimand. Example:

As you will recall, on (date) , I talked to you regarding (situation) . We again discussed this on (date) .

(Be sure to include specific situations with dates and times.)

As a result of the above situation(s), this memo shall serve as a written reprimand, a copy of which will be placed in your permanent personnel file.

(Identify the specific expectations you have for the employee to change.)

(Depending on the nature of the situation, you may want to use one of the following where appropriate.)

Further actions of this nature could result in further disciplinary action up to and including dismissal.

(or)

Failure to correct this situation by (date) , could result in further disciplinary action up to and including dismissal.

Should you wish to discuss this situation further, please arrange a meeting with me by (date) .

(If the employee has any rights to appeal or grieve, you will want to reference the appeal procedure.)

NOTE: To make a permanent record of a specific violation of behavior which has resulted in a disciplinary procedure: A copy of the written reprimand is forwarded to Human Resources for retention in the employee's permanent personnel file. The original memo should go to the employee and the supervisor or manager should retain a copy for his/her files.