Reportable Earnings Codes and Definitions

1.0 Attached list

The attached list of earnings codes is provided for the use of employees responsible for the production and use of the Personnel Assignment Status Sheet (PASS) and other timekeeping forms and reports.

2.0 Questions

Questions regarding the list should be directed to:

Payroll Manager 619-388-6582

Reportable Earnings Codes and Definitions

CODE	DESCRIPTION	DEFINITION
015	Retired instructor hourly pay	Used to report retired hourly pay for instructors (not management).
016	Retired management	Used to report hourly pay for retired managers.
020	Regular hourly pay	Used to report classified hourly pay.
025	Hourly classroom pay	Academic hourly classroom hours.
026	Hourly non- classroom pay	Academic hourly non-classroom hours.
027	Student work study pay	Work study student hours.
030	Overtime 1.5	Overtime pay for classified employees to be paid at 1.5.
032	Overtime 2.0	Double time for overtime worked in excess of 30 hours in a pay period (SEIU only).
033	Overtime 2.5	Compensation for a classified employee who works on a district-recognized holiday is 2.5 times the regular rate of pay.
035	Overtime 1.0	Classified overtime to be paid at 1.0.
040	Shift (B) differential	Classified shift differential paid at approximately 5%.
041	Shift (C) differential	Classified shift differential paid at approximately 2.5%.
042	Shift (D) differential (Office Tech ONLY)	1.0% shift differential for work performed 3 hours or more before 7:00 a.m. or after 5:00 p.m. one day a week.
043	Shift (E) differential (Office Tech ONLY)	2.0% shift differential for work performed 3 hours or more before 7:00 a.m. or after 5:00 p.m. two days a week.
044	Shift (F) differential (Office Tech ONLY)	3.0% shift differential for work performed 3 hours or more before 7:00 a.m. or after 5:00 p.m. three days a week.
045	Shift (B) overtime	Classified overtime for Shift B paid at 1.5.
046	Shift (C) overtime	Classified overtime for Shift C paid at 1.5.
047	Shift (G) differential (Office Tech ONLY)	4.0% shift differential for work performed 3 hours or more before 7:00 a.m. or after 5:00 p.m. four days a week.
050	Hazardous duty pay	Hazardous duty pay for classified employees.
060	Out-of-class pay	Pay for employees in out-of-class assignments.
070	Starred-rate additive	Pay for employees whose positions have been reclassified and are guaranteed a monthly salary amount.
080	Extended-service pay	Payment to contract academic employees for supervision or direction of student activities, curriculum development, writing projects or special assignments involving hours of service and responsibility beyond the range or normal assignments.
081	Grant stipend	Pay for work performed under a special grant.
090	Special compensation	Department Chairperson additive payment for academic contract.
100	Child development teacher additive	Child development center lead instructor additive.
110	Substitute classroom pay	Payment for academic hourly classroom substitutes.
111	Substitute non- classroom pay	Payment for academic hourly non- classroom substitutes.
130	Extra time pay	Payment to regular monthly classified employees who work less than 100% but work extra hours (up to 8 hours per day) in their assignment.
131	Extra time pay - summer	Summer session extra-time pay (see earnings code 130).
140	Summer classroom pay	Academic hourly summer pay
141	Summer non- classroom pay	Academic hourly summer non- classroom pay.
142	Summer substitute classroom pay.	Academic hourly summer classroom pay for substitutes.
143	Summer substitute non- classroom pay	Academic hourly summer substitute non- classroom pay.
150	Holiday pay	Holiday pay for classified monthly employees.
170	Vacation pay	Reported when vacation hours are used.
180	Full-salary sick leave	Sick leave usage.
181	Full-salary sick leave - summer (Academic hourly ONLY)	Sick leave usage for academic hourly employees during summer sessions.
220	Paid union/association release time	Used for employees who are participating in the collective bargaining process and grievance hearings as specified in the bargaining contracts.
221	Paid union/association release time - summer (Academic hourly ONLY)	Used for academic hourly employees who are in summer assignments and are participating in the collective bargaining process and grievance or disciplinary hearings.
230	Military leave	Used to report the two-weeks annual training duty (short-term leave).
231	Military leave - summer (Academic hourly ONLY)	Used to report the two-weeks annual training duty for academic hourly with summer assignments.
240	Bereavement leave	For reporting bereavement leave for death of member of the immediate family as specified in each bargaining agreement.
241	Bereavement leave - summer (Academic hourly ONLY)	For reporting bereavement leave for academic hourly instructors working in the summer.
250	Paternity/adoption leave	For reporting paternity or adoption leave as specified in each bargaining agreement.
251	Paternity/adoption leave - summer (Academic hourly ONLY)	For reporting paternity or adoption leave for academic hourly during summer assignment.
260	Personal business leave - paid	Used to report short-term leave not to exceed two hours as specified in bargaining agreements.
261	Personal business leave - paid - summer	Used to report short-term leave not to exceed two hours for academic hourly working in the summer as specified in the bargaining agreements.
265	Off-site activities	A paid absence for use when employees attend meetings or district functions at another site, other than their own work location.
270	Court appearance	Used to report absences when employees are subpoenaed for court appearances (other than a litigant) as specified in the bargaining agreements.
271	Court appearance - summer (Academic hourly ONLY)	Used to report absences when academic hourly employees working during the summer are subpoenaed for court appearances (other than as a litigant) as specified in the bargaining agreements.
280	Jury duty	Absences reported for employees who are summoned for jury duty.
281	Jury duty - summer (Academic hourly ONLY)	Absences reported for academic hourly employees working summer who are summoned for jury duty.
290	Overtime worked for compensatory time	Overtime worked by a classified monthly employee who is going to take the compensatory time off in lieu of pay.
291	Compensatory time taken	Compensatory time off taken for overtime worked.
292	Overtime paid for compensatory time	Payment for overtime worked which was originally scheduled for compensatory time off and not taken in the allotted time as specified in the bargaining agreements.
300	Personal necessity leave	Used for reporting personal necessity leave, maximum of six days per year, deducted from sick leave for reasons as specified in the bargaining agreements.
301	Personal necessity leave - summer (Academic hourly ONLY)	Used for reporting personal necessity leave for academic hourly who work summer, maximum of six days per year, deducted from sick leave, for reasons as specified in the bargaining agreements.
320	Personal observance (Academic)	Used to report up to two days per year, deducted from sick leave, for full-time academic employees assigned less than twelve months and who accrue no vacation, for personal observances which are of such significance that to be absent from duty is a personal necessity.
330	On-the-job injury	Used for reporting absences that are a result of on-the-job injury or illness.
331	On-the-job injury - summer (Academic hourly ONLY)	Used for reporting absences that are a result of on-the-job injury or illness for academic hourly employees.
360	Out-of-district travel/conference	Used for reporting absences that have been approved as a result of an employee completing and securing approval of an out-of-district travel request form.
361	Out-of-district travel/conference - summer (Academic hourly ONLY)	Used for reporting absences for academic hourly employees who are working summer that have been approved as a result of an employee completing and securing approval of an out-of-district travel request form.
365	Staff development absence	Used to report absences as a result of attendance at or participation in the district's staff development program.
430	Personal business leave - unpaid	For reporting those absences as a result of a short-term leave of absence that is inexcess of two hours and not exceeding onemonth.
450	Unauthorized absence	Used for reporting absences that have been taken without approval of management.
460	Suspension	Used for reporting employees who have been suspended without pay.
461	Suspension with pay	Used for reporting employees who have been suspended with pay.
470	Board absence	Used for reporting an unpaid absence for a member of the Board of Trustees.