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Personal Business Leave With Pay

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Time Reporting

1.1 Personal Business Form - Prior approval, verbal or as otherwise required by employee agreement/handbook, must be obtained from the supervisor before taking time off for personal business leave with pay. Where verbal approval has been given, a "Request for Personal Business Leave with Pay" form (sample copy attached to guideline) must be completed. Submit through the supervisor to the timekeeper as certification of time taken for payroll reporting purposes. For any employee agreements/handbooks requiring written approval in advance of personal business time taken, form should be submitted prior to absence.

1.2 Minimum time period for Personal Business Leave with Pay - The minimum time period for which personal business leave may be submitted shall be in 1/4-hour increments (15-minutes).

1.3 Maximum time period for Personal Business Leave with Pay - The maximum time period for which personal business leave may be submitted shall be two (2) hours.

1.4 Timesheet entry - Once the Personal Business Leave with Pay form is received by the timekeeper, it should be entered on the monthly timesheets under the appropriate earnings code. Personal business leave taken in 1/4-hour increments (15-minutes) shall be entered as .25 on the timesheets.

San Diego Community College District

REQUEST FOR PERSONAL BUSINESS LEAVE WITH PAY

Prior approval (verbal or as otherwise required by appropriate employee agreement/handbook) must be obtained from the supervisor before taking time off for Personal Business Leave With Pay. Once supervisory approval has been obtained, employees may be excused from work with pay for up to two (2) hours to conduct personal business. Where written approval is required by employee's agreement/handbook, this form shall be submitted prior to absence. Where verbal approval is allowed, this form shall be completed and submitted through the supervisor to the timekeeper as certification of time taken for payroll reporting purposes.

Employee Name:_____________________________________ Date Requested:_____________________

Time: From_________________ Thru______________ (NOT TO EXCEED TWO HOURS)

Reason For Requested Time Off:

 

Employee Signature_____________________ Date____________ 

Supervisor Approval____________________ Date___________  

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