Letter Confirming Oral Reprimand
(To provide both supervisor and employee with a permanent record of specific violation. This does not become part of the employee's permanent personnel file.)
November 21, 20___
FROM: (Supervisor or Manager)
RE: CONFIRMATION OF ORAL REPRIMAND
This memo will confirm our conversation of (date) , during which you received an oral reprimand for (state the offense in a brief and concise manner).
Note: Provide background information of the specific incident(s); state what you discussed with the employee and what the employee has agreed to do to correct the situation. If time limits have been agreed to for certain actions, make sure they are included.
Make sure you state what the possible negative and positive consequences are if the action is not corrected.