Personnel Assignment Status Sheet (PASS)
This form will be completed initially by the site when a new employee is appointed -- whether academic non-academic, contract, hourly, college or adult. Links to the required forms are at the bottom of the page.
The sections to be completed by the site are as follows:
- Employee name and address
- Social security number
- Telephone number
- Employee work location
- Employee category/bargaining. unit
- Classification title
- Timekeeping location
- Assign. ID - use job code (one letter abbreviation)
- Assign Begin Date and
- Assign End Date
Fiscal year boundaries for contract employees = July 1, to June 30 and hourly employees, actual dates of assignment within the fiscal year boundaries.
- Event Codes
A = Appointment
- Position Number
Equivalent of a full-time assignment .50, .75, 1.00, etc. A guideline is provided to determine FTE of academic hourly assignments
- Assigned Hours
Contract employees - per month
Classified hourly - average per week over the assignment
Academic hourly - average per week over the assignment
- Course Master Number
For academic instructors - hourly and monthly
- Student Flag
Coded as to type of student
- Course Number and Subject (Also to be used for remarks)
Hours and days of assignment
Former incumbent, if monthly assignment
Course title (for credential check)
Fee or non-fee course
Long term sub
Shift and hours
- Termination of assignment
Use job code and number
List end date of assignment
Show stop event code and reason
Changes to Assignments
When it becomes necessary for the site to notify Human Resources of any changes to the assignment, the site should "pencil in" only the changes underneath the printed information, route for signatures, retain appropriate copies, and send first two copies to Human Resources. Each site, in turn, will receive a new PASS turnaround.
After completing the above information, route through manager/supervisor; retain department copy. Route through site Business Office for signature, who will retain a copy and forward the top two copies to Human Resources. Human Resources forwards green copy to Business Services for expense distribution input.
A new four-part PASS turnaround will be sent to all the sites to which the employee is assigned, to show what transaction has taken place and to provide additional information.