1. Home
  2. About
  3. Departments And Offices
  4. Institutional Innovation and Effectiveness
  5. Institutional Effectiveness and Research
  6. Enrollment Management

Enrollment Management

On this page:

The Office of Institutional Effectiveness and Research (OIER) has been collaborating with different district constituencies for the production of a tool to manage enrollment and support efforts districtwide. The OIER produced different tools for the credit colleges and for the San Diego College of Continuing Education.

 

Credit Colleges

The tool was developed to track enrollment patterns by institution. There are three dashboards: 
Access specs for each dashboard here.

How to access the dashboard

  

Filter Selection

Additional Filters and Downloading
Metrics:
  • Enrollment
  • Fill Rate
  • FTES
  • Progress to FTES targets
  • Sections
  • Wait List

Filters:

The View Selection dropdown allows the user to see the data from the overall credit college view to individual sections, in addition to modalities (online, on campus) and sessions (length of course). 

  • Other filters allow the user to drill down to:
    • specific terms
    • colleges
    • schools
    • departments
    • subjects
    • courses
    • accounting methods (as main filters)
  • It also allows the user to select sections according to:
    • class status
    • location
    • modality
    • starting dates
    • length
    • time
    • facility
    • allows to flag sections that are apprenticeship, CCAP, LCOM, don’t have instructor; or according to the number of students enrolled

 

SAN DIEGO COLLEGE OF CONTINUING EDUCATION

San Diego College of Continuing Education Enrollment Management Dashboard Link

San Diego College of Continuing Education Enrollment Management Trends Dashboard Link

Dashboard overview

Use of filters

Use of each dashboard tab:

Overview

Scheduling

Fill Rates

 

Productivity

Enrollment Patterns

  • 0:20 – Enrollment descriptions
  • 2:25 – Explanation of columns
  • 7:00 – Use of enrollment patterns during a term
Metrics included:
  • Alternative Accounting Method Hours
  • Average Class Size (ACS)
  • Capacity
  • Drop Rate
  • Fill Rates
  • Enrollment (including 1st census, 2nd census, and at both census)
  • Estimated and Maximum Online FTES
  • FTEF
  • FTES
  • Positive Attendance Hours
  • Productivity
  • Sections
  • Teaching Hours
  • Total Class Hours
Metrics only in overview tab
  • Budgeted FTEF
  • FTES Targets
  • Progress to Targets
  • Headcount
  • Please refer to the last tab, “Definitions/Notes” for current definitions of metrics.

Filters:

The View Selection dropdown allow the user to see the data from the overall noncredit college view to individual sections, in addition to modalities (online, on campus), attendance methods, section progress and meeting pattern.

  • Other filters allow the user to drill down to:
    • specific terms
    • overall programs
    • academic organizations
    • campuses
    • subjects
    • courses
    • modalities
    • CDCP or regular programs
    • attendance methods
    • section progress
    • meeting patterns
    • active sections with enrollments
  • It also allows the user to select sections according to:
    • class status
    • early summer
    • day of the week
    • time of day
    • class length
    • meeting day (first, second, or third pattern)
    • start time (first, second, or third pattern)
    • end time (first, second, or third pattern)
    • facility ID (first, second, or third pattern)

 

 

 

Request for Hands-on Sessions

In addition to the tutorial videos, hands-on sessions are offered upon special request. To request hands-on sessions, please use our Research Request Form (click on 'For Staff/Managers' and 'Research and Email Request Form'). For questions regarding the SDCCE dashboard, please contact Marc Grabiel (mgrabiel@sdccd.edu). For questions regarding the Credit Colleges dashboard, contact Brian Stern (bstern@sdccd.edu).

92108