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Enrollment Management

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The Office of Institutional Effectiveness and Research (OIER) supports districtwide enrollment management with a variety of dashboards and reports. The dashboards linked below provide the most up-to-date information about current and historical enrollment at the Credit Colleges and the College of Continuing Education. 

For end-of-term enrollment reports, see the Chancellor's Enrollment Update.

For information about the number of Full Time Equivalent Students (FTES) reported to the Chancellor's Office for apportionment, see the Apportionment Attendance Reports. Note that this data is based on fiscal rather than academic year and includes a number of other criteria not generally applied to operational reporting. 

 

Enrollment Management Dashboards

The Credit Colleges and SDCCE Cabinet Dashboards have been updated for enhanced Power BI features. Check them for the latest data.

Use the dashboards below to access up-to-date enrollment management metrics and data for San Diego City, Mesa, and Miramar College. 

  • Cabinet Report - View the most up-to-date enrollment data.
  • Daily/Historical - View enrollment data for today or any other business day for any term, from Fall 2020 to today. 
  • End of Term - No longer updated. Please view the Cabinet Report for prior terms.

Access technical specifications for each dashboard here

How to access the dashboard

Filter Selection

Additional Filters and Downloading

Metrics:
  • Enrollment
  • Fill Rate
  • FTES
  • Progress to FTES targets
  • Sections
  • Wait List

The View Selection dropdown allows the user to change the main disaggregation between overall, College, Department, Modality, Accounting Method, and more. 

Filters allow users to restrict the displayed data to a set of criteria. Available filters include:

  • Term
  • College
  • School
  • Department
  • Subject
  • Course
  • Accounting Method
  • Class Status
  • Location
  • Starting Dates
  • Time
  • Facility
  • Course attribute such as apprenticeship, special admit status, or LCOM
  • Instructor Assignment Status
  • Number Of Students Enrolled

For questions regarding the Credit Colleges dashboard, contact Brian Stern bstern@sdccd.edu

Cabinet Report - View enrollment data for today or any other business day for any term, from Summer 2019 to today.

Enrollment Management Trends - Compare the most up-to-date enrollment management data with prior weeks, terms, or years.

Dashboard overview

Use of filters

Use of each dashboard tab:

Overview

Scheduling

Fill Rates

Productivity

Enrollment Patterns

  • 0:20 – Enrollment descriptions
  • 2:25 – Explanation of columns
  • 7:00 – Use of enrollment patterns during a term
Metrics included:
  • Alternative Accounting Method Hours
  • Average Class Size (ACS)
  • Capacity
  • Drop Rate
  • Fill Rates
  • Enrollment (including 1st census, 2nd census, and at both census)
  • Estimated and Maximum Online FTES
  • FTEF
  • FTES
  • Positive Attendance Hours
  • Productivity
  • Sections
  • Teaching Hours
  • Total Class Hours
Metrics only in overview tab
  • Budgeted FTEF
  • FTES Targets
  • Progress to Targets
  • Headcount
  • Please refer to the last tab, “Definitions/Notes” for current definitions of metrics.

The View Selection dropdown allow the user to see the data from the overall noncredit college view to individual sections, in addition to modalities (online, on campus), attendance methods, section progress and meeting pattern.

Filters allow users to restrict the displayed data to a set of criteria. Available filters include:

  • Term
  • Overall Program
  • Academic Organization
  • Campus
  • Subject
  • Course
  • Modality
  • CDCP or Regular Programs
  • Attendance Method
  • Section Progress
  • Meeting Pattern
  • Active Sections With Enrollments
  • Class Status
  • Early Summer
  • Day of the Week
  • Time of Day
  • Class Length
  • Meeting Day (first, second, or third pattern)
  • Start Time (first, second, or third pattern)
  • End Time (first, second, or third pattern)
  • Facility ID (first, second, or third pattern)

For questions regarding the SDCCE dashboard, please contact Marc Grabiel (mgrabiel@sdccd.edu).

Request for Hands-on Sessions

In addition to the tutorial videos, hands-on sessions are offered upon request. To request a hands-on session, use the Research Request Form (click on 'For Staff/Managers' and 'Research and Email Request Form').

Chancellor's Enrollment Update

Contains reports produced at the end of each academic term and provided to the Chancellor's Cabinet for enrollment management purposes. 

 

Apportionment Attendance Reports

Access prior Apportionment Attendance Reports for SDCCD using the links below. 

Apportionment Attendance Reports, also referred to as the State Report or the 320, account for the number of full time equivalent students (FTES) served by SDCCD in a fiscal year. These reports are used by the California Community Colleges Chancellor's Office (CCCCO) to allocate funding for the instructional hours provided by the district.   

Apportionment Attendance Reports are submitted four times each fiscal year.

  • The 1st Period Report includes actual attendance data from the beginning of the fiscal year through roughly the end of December. 
  • The 2nd Period Report includes actual attendance data from the beginning of the fiscal year through the middle of April. 
  • The Final State Report includes actual attendance data for the full fiscal year; this data may be subject to reconcilliation and correction. 
  • The Final State Recalc report includes actual, finalized, corrected attendance data for the full fiscal year. 

See Facts on File under Institutional Data and Reports for additional trend analysis of Apportionment Attendance Report data.

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