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Enrollment Management

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The Office of Institutional Effectiveness and Research (OIER) supports districtwide enrollment management with a variety of dashboards and reports. The dashboards linked below provide the most up-to-date information about current and historical enrollment at the Credit Colleges and the College of Continuing Education. 

For end-of-term enrollment reports, see the Chancellor's Enrollment Update tab.

For information about the number of Full Time Equivalent Students (FTES) reported to the Chancellor's Office for apportionment, see the Apportionment Attendance Reports tab. Note that this data is based on fiscal rather than academic year and includes a number of other criteria not generally applied to operational reporting. 

 

Credit Colleges

Use the dashboards below to access up-to-date enrollment management metrics and data for San Diego City, Mesa, and Miramar College. 
  • Daily/Historical - View enrollment data for today or any other business day for any term, from Fall 2020 to today. 
  • Cabinet Report - View the most up-to-date enrollment data for terms currently in progress or those for which registration is active. 
  • End of Term - View end-of-term data for prior terms that have ended.
Access technical specifications for each dashboard here.

How to access the dashboard

  

Filter Selection

Additional Filters and Downloading
Metrics:
  • Enrollment
  • Fill Rate
  • FTES
  • Progress to FTES targets
  • Sections
  • Wait List

The View Selection dropdown allows the user to change the main disaggregation between overall, College, Department, Modality, Accounting Method, and more. 

Filters allow users to restrict the displayed data to a set of criteria. Available filters include:

  • term
  • college
  • school
  • department
  • subject
  • course
  • accounting method
  • class status
  • location
  • starting dates
  • time
  • facility
  • course attribute such as apprenticeship, special admit status, or LCOM
  • instructor assignment status
  • number of students enrolled

For questions regarding the Credit Colleges dashboard, contact Brian Stern (bstern@sdccd.edu).

 

San Diego College of Continuing Education

Cabinet Report - View enrollment data for today or any other business day for any term, from Fall 2020 to today.

Enrollment Management Trends - Compare the most up-to-date enrollment management data with prior weeks, terms, or years. 

Dashboard overview

Use of filters

Use of each dashboard tab:

Overview

Scheduling

Fill Rates

Productivity

Enrollment Patterns

  • 0:20 – Enrollment descriptions
  • 2:25 – Explanation of columns
  • 7:00 – Use of enrollment patterns during a term
Metrics included:
  • Alternative Accounting Method Hours
  • Average Class Size (ACS)
  • Capacity
  • Drop Rate
  • Fill Rates
  • Enrollment (including 1st census, 2nd census, and at both census)
  • Estimated and Maximum Online FTES
  • FTEF
  • FTES
  • Positive Attendance Hours
  • Productivity
  • Sections
  • Teaching Hours
  • Total Class Hours
Metrics only in overview tab
  • Budgeted FTEF
  • FTES Targets
  • Progress to Targets
  • Headcount
  • Please refer to the last tab, “Definitions/Notes” for current definitions of metrics.

The View Selection dropdown allow the user to see the data from the overall noncredit college view to individual sections, in addition to modalities (online, on campus), attendance methods, section progress and meeting pattern.

Filters allow users to restrict the displayed data to a set of criteria. Available filters include:

  • term
  • overall program
  • academic organization
  • campus
  • subject
  • course
  • modality
  • CDCP or regular programs
  • attendance method
  • section progress
  • meeting pattern
  • active sections with enrollments
  • class status
  • early summer
  • day of the week
  • time of day
  • class length
  • meeting day (first, second, or third pattern)
  • start time (first, second, or third pattern)
  • end time (first, second, or third pattern)
  • facility ID (first, second, or third pattern)

 

 

For questions regarding the SDCCE dashboard, please contact Marc Grabiel (mgrabiel@sdccd.edu).

 

Request for Hands-on Sessions

In addition to the tutorial videos, hands-on sessions are offered upon request. To request a hands-on session, use the Research Request Form (click on 'For Staff/Managers' and 'Research and Email Request Form').

 

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